Out-of-Pocket Costs | Project Epic

OUT-OF-POCKET COSTS.

At Project Epic, we’re committed to providing transparent and accessible services for young adults and their families. While many of our programs are funded through NDIS plans or other supports, there may be some out of pocket costs depending on the services you choose.

Have questions? We're always happy to assist -

just reach out!

We’ll always explain any potential
costs upfront - no surprises.

These may include things like community activity fees, transport, or optional extras not covered by your funding. The following costs are not covered by NDIS funding.

Activity Costs

Out-of-pocket activity expenses may include venue entry fees, tickets, or other outing-related costs.

Friday Night and School Holiday Programs activity costs: These costs will be invoiced separately from the NDIS-funded invoice.
Young Adult and Weekend Programs costs: Participants are expected to pay on the day, using money or a debit card.

Food & Meals

Participants can either:

Bring a packed meal from home, or
Bring spending money to purchase food during outings.

If the participant is likely to make purchases, please ensure they have a debit card or cash.

To support smooth planning, let us know if there are:

Spending limits, or
Specific food routines or preferences we should be aware of.

Afternoon & Mini Centre Programs Resource Fee

Invoiced each Term

$15 per week (for one session)
$20 per week cap for multiple sessions

This fee supports:

Resource replacement
Morning or Afternoon tea (aligned with dietary needs)
Themed in-house activities
Cooking and creative experiences

Young Adult Program Resource Fee

Invoiced Quarterly

$10 per week

This fee supports:

Resource replacement
Themed in-house activities
Cooking and creative experiences

Note:

This fee does not include meals.

Participants should bring a packed lunch or money to buy food.

Confirmed Bookings – Non-Refundable Costs

Once your activities are booked and confirmed, all out-of-pocket costs are non-refundable, as bookings and materials are secured in advance.

Centre Capital Cost

Our Epic Centre in Caringbah is a welcoming space designed to foster connection, inclusion, and purpose for every member of our Epic Crew. It’s available for use across all programs, providing a consistent and engaging environment.

A Centre Capital Cost per hour of booked support will be applied in line with the current NDIS Price Guide. This fee supports the ongoing costs of providing safe, accessible, and high-quality spaces for our Epic community.

WE'RE HERE TO HELP.

Our team is here to help you understand what’s included, what’s not, and how to make the most of your funding. If you have any questions, just reach out—we’re happy to walk you through it.

Extra Non Face-to-Face
Support Requests

If you, your support team, or the NDIA request additional non face-to-face support such as:

Reports for NDIS plan reviews
Meetings with allied health professionals (e.g. Psychologist, Occupational Therapist, Speech Therapist)
School or group home visits

These services will be billed from your NDIS plan.